If you are planning to move offices, some tips can go a long way in taking some stress off your mind. These include ordering new equipment or furniture a few months before the actual move. You should also avoid ordering large items because they will need to be shipped twice. If possible, coordinate delivery with suppliers before the move.
Listed below are some tips local moving companies suggest for moving offices efficiently:
1. Pre-move and pre-installation meetings.
Moving offices involves a lot of planning and organization. You should schedule pre-move and pre-installation meetings at least three weeks before the move. These meetings will determine where to move office furniture and utilities, as well as the layout of the new premises. The aim is to ensure that everything goes smoothly and that everyone is on the same page. Having all the details worked out ahead of time will ensure that the move goes as smoothly as possible.
When moving offices, you should also plan for the setup of your IT services, including Internet and phone services. Discuss with the team that will be handling the IT services. If you are planning to hire a local moving service, make sure to communicate with them about the schedule and details of the move. Back up important documents and data beforehand. Before the move, call your new office and let them know about your arrival date. If you are moving to a new building, you may need to arrange for a handyperson to come in and do some minor repairs before the move.
2. Labeling and color-coding boxes.
When moving offices, labeling the boxes is an integral part of the process. Labels will allow movers to find and remove the packages that contain important items easily. You can also label and color code the boxes in advance to help the movers understand which boxes to stack or where to place them once they have been loaded. Regardless of the size of your company, labeling boxes is critical to a successful move.
Label each box with its intended room and contents. This way, you’ll be reminded of what you’re moving where. For example, you should pack children’s books in the child’s room, while cookbooks should be in the kitchen and coffee table books in the living room. Similarly, label boxes according to their use if you’re moving an office. This way, when unpacking, you will have everything in its intended place.
3. Choosing a move manager.
If you’re a business owner, you know how stressful moving can be. Moving offices can be even more difficult if you’re working with a small team. You’ll need a company that can handle the stress and pressure of relocating your office while also maintaining your corporate identity. This is why it’s a good idea to check references before selecting a move manager. Having one of the expert movers in Acton, MA, on your side when it comes to moving offices can make your job a lot easier.
When you hire a move manager, you’ll be getting an expert with years of experience handling commercial moves. They’ll ensure a seamless transition, working with the old office, local moving service, and employees. On the day of the move, they’ll also be there to make sure nothing gets left behind or last-minute needs are met. This will help you feel more at ease knowing that everything is going smoothly.
4. Securing the new office premises.
When you’re moving offices, there are some things you must do to ensure that everything is in order. Security is essential for anyone entering and exiting the building. The building itself should be secure to protect sensitive documents and business information. Many compliance regulations require that sensitive data be secured. Ask the landlord about building alarms and security cameras. Find out if the building has a history of vandalism and theft.
Hiring a security officer for an office move is an excellent way to avoid unauthorized visitors and potential security breaches. Especially if you are moving to a new location with sensitive data, hiring a security officer to ensure that your staff and documents are safe is a good idea. This service will also help you keep your costs down, as there are many moving parts involved. You can hire a security officer without breaking the bank.
5. Touring the new office location.
Taking your employees on a tour of the new office location is also crucial. While this might seem unnecessary, it’s important to know that the new location can impact employee morale, collaboration, and communication. It’s also important to consider the company culture, too. Incorporating these elements into your office move can make your employees more productive and boost morale.
Before planning a move, you must have all the necessary details. Make sure to identify the new address and make a plan for the layout of the office. Moreover, draft a checklist of your move, so you know exactly what you need to do and when. Then, choose one of your reliable local moving companies and assign people to help you manage the move. It is a good idea to make copies of your checklist so that your employees don’t lose track of what needs to be done.