In this world of imperfect beings, things go wrong from time to time. No matter how careful you are in your event planning and execution, things can deviate from the path you designate for them. Thus, businesses must keep contingency plans.
If you are organizing a corporate event, your priority should be to not compromise on any part of your event’s plan and execution with the help of professional planners. While on the backup, make a complete contingency plan so that you don’t have to face embarrassment in front of your corporate event audiences.
If you are getting your event planned in a trade hub like Dubai, your event will need some extra push to gain success. There are many companies providing services to help corporate events in Dubai gain momentum among the sea of corporate activities.
This article guides you on making a contingency plan for corporate events to do that even if everything goes wrong, things run smoothly for you.
Four ways to set up a contingency plan for corporate events
In corporate events, planning continues for a long time, and still unforeseen and unanticipated situations appear. You cannot afford to takes risks because your business reputation is at stake. Thus make a contingency plan by covering the following areas:
1. Keep a backup keynote speaker
Every business owner would want their event’s keynote speaker to be a well-known personality of their industry. But firstly, convincing such a person to show up as a Keynote speaker is difficult. Secondly, even when they have committed to grace your event with their presence, there can still be an element of uncertainty. They might not show up at the last moment when the event is all set to begin.
Thus, you must have a backup. Keep a speaker ready who will be attending the event, in any case, to deal with such a situation which could embarrass in front of your audiences.
2. Keep an internet hot-spot available
Keeping everything in the pipeline includes data and content accessibility on devices with the help of Wi-Fi. What’s the worst that could happen on the event day? No Wi-Fi! What will you do for damage control? Make sure you do arrange a hot-spot connection that can provide connectivity for all the required devices in your event premises.
3. Prepare a list of restaurants for last-minute catering
This is the worst nightmare for any event organizer, and it is pretty much a possibility in any event. When you organize a corporate event, no matter how good and trustworthy your catering service provider is, it can ditch at the last moment. Thus be mentally prepared. Keep a list of restaurants that can instantly provider catering services on the shortest possible notices and are credible too.
4. Have registrations sheets at more than one place
Registrations or guest lists are an essential part of events. If registration sheets get misplaced, or your guest list is not available at the last moment, there can be a huge hassle on event day when guests will keep on arriving. To be on the safe side, make sure your guest lists and set of registration slips have more than one copy.
How to avoid contingencies in your business event?
If you are about to kick start your event preparation, then you’re lucky because you’ve read this blog. Plan it well to avoid the contingencies at all. For that to happen, you will need the services of companies providing event management services.
If you’re living in the UAE where corporate events are a routine, you have a good chance of getting good professional services. You can hire companies who have experience in organizing corporate events in Dubai without having to worry about credibility issues.
But no matter how good the event planning professionals are, make sure you make a contingency plan!