How to Backup IMAP Emails Using Outlook

Emails have become the most convenient mode of communication. Every common man prefers to use emails when it comes to digital reporting. Emails are widely adopted in every field no matter whether a home maker, a school-going student or a professional. Many email service providers provide the facility of email to users.IMAP is also one of the email service providers that let users to save or access the emails from a server.

Most of the Outlook users have set up an IMAP account to receive an easy approach towards the mailbox. But configuring outlook with an IMAP account, users should always keep a backup of all important emails. As this system includes storing of your valuable emails in OST format, it is very essential to keep a backup of your emails. Because in case the OST file becomes corrupted, the data saved in the IMAP will also become invalid. 

Keeping in mind about all these issues that are faced by users I am suggesting here some methods to backup IMAP emails using outlook. There are many approaches available to users for backup IMAP data. But, I wanted to provide a piece of appropriate information to my dear users. So, after a detailed analysis, I have listed some of the two methods that are best suited for the backup of IMAP emails.

Let us first check the manual method that a user can follow to perform the backup task for IMAP accounts.

Manual Method to Backup IMAP Emails Using Outlook

Microsoft Outlook offers an easy Import/Export method to users that support users to backup IMAP accounts manually. To perform this approach, a user can follow the exact steps listed below.

Simple steps to Do Import/Export in Outlook –

1. First, go to Outlook 2013/2016/2019.
2. Next, choose the File option.
3. Next, select  Open and Export.
4. Now, you have to select the Import/Export button.
5. From the Import/Export wizard, choose export to a file and hit on the Next button.
6. Now choose Outlook Data File and select the Next button.
7. Here, select  the IMAP folder that requires backup and then hit on Next button.
8. Select, the destination to save the file and hit Finish button.

No doubt this is the best available free method that is available to users for IMAP backup. But, this method also has certain limitations on its own. Some of the most common problems faced by users in this method are listed below.

Disadvantages of Manual Approach

• Not suitable for a beginner user.
• The process requires sound technical skills.
• The process needs a sufficient amount of time to complete the task.
• This process is not suitable for multiple exports of files.
• The process is not always determined in providing complete backup.
• Does not offers any filter option to choose emails.

Reliable and Appropriate Method to Backup IMAP Emails

The most reliable option to backup IMAP emails is by taking help from a professional software. There are many options available online which claim to backup your IMAP emails perfectly. But, unfortunately, there is a lack of correct facts that could guide users to choose the worthiest option. So, here I am revealing about the highly-rated software named as DRS IMAP Backup Tool, which is even recommended by the IT experts.

DRS IMAP Backup Tool is an automated tool that can easily backup your IMAP emails . The tool is designed with some excellent features that make it unique from others. This software can not only backup your emails rather it can also download your emails in any other file format like PST, PDF, MBOX, EML, TXT, JSON, PNG, etc. Along with multiple file-formats, the software is also capable to convert IMAP emails into Yahoo, Gmail, Hotmail, Zoho, Yandex mails, Thunderbird,iCloud, etc. The tool has some excellent in-built advantages that make the backup task really effective. Some of the major benefits a user receives by using this tool over other options are noted below.

Favorable Points of DRS IMAP Backup Software

• The tool offers users automatic scheduling of backup for emails without repeating it manually every time.
• The software easily eliminates the repeated emails at the time of the backup process of emails.
• Users can store the data also from contacts and folders at the time of backup emails from the IMAP account.
• This software has a date range filter option to select the date from which you want the backup of IMAP emails.
• The tool offers users the to save the attachments apart from the backup emails.
• This tool facilitates users to avoid the already converted emails from repeated conversion.
• It is capable to run in all versions of Windows including the latest version.

Final Verdict

From the above write-up, we can conclude that users have genuine reasons to backup IMAP emails but they lack the proper approach to it. That is why I have tried to bring out some medium that users can check to complete the task. And, I hope this article will help the users to choose the right technique to back up their IMAP emails safely and in less time.